FIS release guide: 2024 to 2025
Updated 25 June 2025
Applies to England
漏 Crown copyright 2025
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This publication is available at /government/publications/check-how-accurate-your-ilr-data-is-with-fis/fis-release-guide-2024-to-2025
The Education and Skills Funding Agency (ESFA) closed on 31 March 2025. All activity has moved to the Department for Education (DfE).
Funding Information System (FIS) is an offline tool that:
- imports and validates an individualised learner data (ILR) submission
- performs funding calculations
- exports ILR data as CSV or SQL files
You can use FIS to check your individualised learner data (ILR) against the validation rules before making an ILR submission.
All versions of FIS have only been tested using the standard setup. Any deviations from this setup are unsupported.
FIS has been tested and proven to be compatible with Microsoft SQL Server 2019 and above.
This guidance supplements each new release of the FIS. It describes the changes and other notable information about the desktop application across the 2024 to 2025 funding year for which FIS is active.聽
It does not provide user guidance for the whole application. See the relevant documentation in the FIS user guide: 2024 to 2025.
2024 to 2025 version history
FIS can be downloaded from .
The release with the highest version number will always be the latest version available. Unless there is a relevant 鈥楰nown Issue鈥�, users are advised to select this version when processing ILR data to achieve the most up-to-date results from FIS.
Every release of FIS will contain up-to-date reference data that has also been loaded to Submit Learner Data, including:
- funding calculations
- find a learning aim (FALA) 鈥� previously known as the learning aim reference service (LARS)
- organisation data updates
|
Version |
Date uploaded |
What we鈥檝e changed |
|---|---|---|
| 2425.10 | 16 June 2025 | Functionality: Update rule R151 Update LearnDelFAMDateTo_02, R150 Update rule LearnDelFamType_129 Update rule DD36 |
| 2425.9 | 17 March 2025 | Functionality: Integrate to FIS: New Rule - R151 New Rule - LearnDelFamType_129 New Rule - LearnDelFamType_130 Update LearnDelFamType_123 Update ProgType_23 Update R148 |
| 2425.8 | 17 February 2025 | Functionality: Update rule Outcome_11 |
| 2425.7 | 21 January 2025 | Functionality: Bug Fix - Resolved .Net dependency in the download |
| 2425.6 | 20 January 2025 | Functionality: Bug Fix - Not able to launch the application Bug Fix -T Level year 3 student - StartFund incorrectly set to 0 |
| 2425.5 | 15 January 2025 | Functionality: Bug Fix -T Level year 3 student - StartFund incorrectly set to 0 |
| 2425.4 | 13 December 2024 | Functionality: Bug Fix - FM25 funding band Integrate to FIS: New Rule R147 New Rule FundModel_21 New Rule FundModel_20 New Rule EmpStat_21 New Rule LearnAimRef_154 New Rule Outcome_11 New Rule R149 New Rule R150 Update Rule LearnDelFamType_124 Update Rule LearnAimRef_102 Update Rule LearnAimRef_103 Update Rule LearnAimRef_104 Update Rule LearnAimRef_105 Update Rule LearnAimRef_112 Update Rule ESMType_08 Update Rule LearnAimRef_111 Update Rule LearnAimRef_110 Update Rule LearnAimRef_113 Update Rule LearnAimRef_129 Update Rule LearnAimRef_131 |
| 2425.3 | 13 November 2024 | Functionality: Fix applied to Devolved Funding Summary report Integrate to FIS: New Rule FundModel_19 Update Rule LearnAimRef_147 Update Rule LearnDelFamType_123 Update Rule ULN_06 Update Rule ULN_07 Update Rule LearnFAMType_16 Update Rule LearnAimRef_136 Update Rule LearnAimRef_138 Update Rule LearnAimRef_139 Update Rule LearnAimRef_140 Update Rule LearnAimRef_141 Update Rule LearnAimRef_142 Update Rule LearnDelFamType_125 Update Rule DateofBirth_56 |
| 2425.2 | 13 September 2024 | Functionality: Update LearnDelFamType_09 Update LearnAimRef_133 Fix to disadvantaged uplift calculation for FM38 learners R148 integrated into FIS Fix applied to FM25 funding bands |
| 2425.1 | 14 August 2024 | First release of FIS 2024 to 2025 Functionality: New rule - LearnAimRef_151 |
Available reports
| Reports | Format | 2024 to 2025 |
|---|---|---|
| 16-19 Funding calculation full output report | Excel | Y |
| 16-19 Funding Claim Report | Excel | Y |
| 16-19 Summary of Funding by Student Report | CSV | Y |
| Adult Funding Claim Report | Excel | Y |
| ALLB Occupancy report | CSV | Y |
| Apps Indicative Earnings Report | CSV | Y |
| CL Summary of Learners by Non-Single Budget Category Report | Excel | Y |
| Devolved Adult Education Funding Summary Report | Excel | Y |
| Devolved Adult Education Occupancy Report | CSV | Y |
| Funding Summary Report | Excel | Y |
| High Needs Students Detail Report | CSV | Y |
| High Needs Students Summary Report | Excel | Y |
| Main Occupancy Report | CSV | Y |
| Maths and English Report | CSV | Y |
| OfS HE Quality Control Report | Excel | Y |
| Rule Violation Report | CSV | Y |
| Rule Violations Summary Report | Excel | Y |
| Summary of Funding Model 35 Funding Report | CSV | Y |
| Trailblazer Apprenticeships Employer Incentives Report | CSV | Y |
| Trailblazer Apprenticeships Occupancy Report | CSV | Y |
Known issues
While we try to ensure FIS is accurate, if any issues are identified they will be captured in the FIS known issues 2024 to 2025 document filtering on the 鈥楢ctive鈥� statuses.
Contact us
If you have a question regarding FIS and its functionality, contact the Service Desk using the .
Before reporting issues, ensure that you:
- are using the latest available version of FIS
- have followed the installations guidance in the FIS user guide: 2024 to 2025
- have checked that the reference data is up to date 鈥� we usually refresh this twice monthly
- have checked the known issues document, as the issue may already be identified
- send screenshots with any queries (where possible)
- confirm which version of FIS the issue was found in